Notes
Outline
Slide 1
"Today’s Presentation"
 Some Background and Concepts
 Participation and Funding
 Issues To Address
 What is the Technology?
 What’s Ahead

Some Background and Concepts
"CSIS Goals"
per Assembly Bill 1115 (1999)
Build capacity of local education agencies (LEAs) to implement and maintain comparable student information systems
Enable the accurate and timely electronic exchange of student transcripts between LEAs and to Postsecondary institutions
Assist LEAs to transmit school, student and staff information that will reduce federal and state reporting burden
How Big Is This?
 Imagine the CEO of a large enterprise with:
500,000 employees
$30 Billion annual budget
Six Million clients
 What strategic management information might  this CEO expect to have available?
Would a one-year delay between delivery of service and reporting of service provided be OK?
When a client moved to a different branch office, would a six-week delay in records transfer be OK?
Slide 6
Key Concepts
 CSIS is an incentive program, participation is voluntary
 Consortia are made up of districts and/or county offices using or planning to use a common student information system
 Consortia will meet CSIS objectives of electronic state reporting and records transfer
 CSIS is administered through Kern County Superintendent Of Schools
 CDE and CSIS are building capacity to accommodate new information management paradigm
What Will Happen in Phase One
Initial CDE Data Collections Being Transitioned to CSIS Data
CBEDS forms (School Information Form, County-District Information Form, Professional Assignment Information Form)
Language Census (R-30LC)
CASEMIS (California Special Education Management Information System)
CDE Data Collection Transition Schedule
Participation and Funding
Phase One and Two Consortia
 9 Consortia awarded $16.9 million
 Represent 66% of LEAs and 76% of student enrollment when fully implemented
 Phase One consortia and software vendor:
Alameda COE                        SASI xp
Los Angeles COE                   Chancery
Novato USD                            QSS
San Bernardino USD             Custom
San Diego COE                      Custom
 Phase Two consortia and software vendor:
Old Adobe USD                      SchoolWise
Riverside COE                        Zangle
Capistrano USD                     Eagle
Simi Valley USD                     MAX Schools
CSIS Funding Strategy
Formula-Driven Components
Formula Examples
Issues To Address
Complexities for CSIS
 Mandated cost law, so new requirements of LEAs must be fully funded or reimbursed by the State.  Therefore participation in CSIS by LEAs is voluntary.
Differences among county offices and school districts in technological capability
 Multiple and Abundant Post Secondary Institutions
 Mixed Influences
Recent failed large IT projects in CA make the Legislature cautious about CSIS
1999 accountability legislation is incentive to implement CSIS in California
Information Transfer Strategy
 CSIS Student Identifier
LEAs submit selected demographic data elements including scrambled soundex representation of name to CSIS
CSIS assigns random non-personally identifiable CSIS Identifier
 CSIS Student Locator
CSIS maintains enrollment history of CSIS Identifiers
 State Reporting
LEAs submit non-personally identifiable*  student records to CSIS Repository
Special Education data is the exception
CSIS provides aggregate data files to CDE and other state-level users
 Student Records Transfer
LEAs transfer personally identifiable student records between LEAs and to Post Secondary institutions
*Names Are For LEAs Only
Data Used to Establish CSIS ID:
Institution ID (CDS Number)
Locally Assigned Student Number
*Student’s Legal Name – First, Middle, Last, Suffix
*Student’s AKA Name – First, Middle, Last, Suffix
Student Gender
Student Race Ethnicity - Primary
Student Birth Date
*Student Birth Place –City, State or Province, Country
Student’s Primary Language
Enrollment Date
Withdrawal Date
Min Locator Score to Return
Max Candidate Records to Return
Max Enrollment Records to Return
Blank OK
N
N
N
Y
N
N
N
Y
N
N
Y
Y
Y
Y
Transition to
non-personally identifiable
Results of Testing the
CSIS Identifier
What’s Missing?
What Is The Technology?
Key Technical Concepts
‘Push’ data scheme
Internet capable
‘Thin’ client
Security, Privacy, Confidentiality
Object oriented
Scalable Architecture
Local SIS not accessed by any external routines.  CSIS Identifiers are provided as a data set for local system to import.
Design harnesses strength of the investment in K-12 networking infrastructure.
Internet Browser interface provides low common denominator and minimizes need for local expertise.
Personally identifiable data stays local, cryptography(SSL3) & public/private keys (VeriSign) lock out unauthorized use.
Component ‘building blocks’ provide flexibility and multiple use of modules in state reporting and records transfer.
Hardware and software components can be incrementally added.
Slide 25
Accessing the DataGate
Test URL – https://www.csis.k12.ca.us/testgate
Production URL – https://www.csis.k12.ca.us/datagate
DataGate – Typical Screen
What’s Ahead
Next Steps
 Expand LEA participation in existing consortia
 Expand LEA participation in succeeding phases
 Expand participation of Post Secondary  Institutions
 Plus…
Reaching CSIS
California School Information Services
770 L. Street, Suite 1180
Sacramento, CA  95814
Telephone:  (916) 325-0887
Today’s Presenters:
Robert Friedman
CSIS Chief Operations Officer
[email protected]
L. Russ Brawn
CSIS Information Systems Administratorus
[email protected]
On the Web: 
www.csis.k12.ca.us